There are numerous reasons why businesses need to move, whether it is downsizing, upscaling, or just moving to be closer to the customer base, moving the entire office is quite a task to undertake. You really need to plan it well and execute it even better if you want it to go seamlessly.
You can, of course, hire a company to do the move for you. However, if you want to do things on your own, you will need to pay attention to these details.
Determine Your Budget
Even before you start packing and delegating tasks, you need to know how much or your resources you can delegate to this task. You will need to buy a lot of cardboard boxes for the move, not to mention pay the transport company to move all of the furniture and the list of expenses goes on.
However, don’t forget to buy food and drinks for your workers who help with the move.
Rely on Your Team
Just as you trust your workers on the daily basis, you should be able to rely on them when it is time to move. In most cases, you should be able to find volunteers to help you, but you can also decide to assign your workers to the task of moving.
Delegate the Responsibilities
If you have a small company, you can easily share the work with your employees and do everything together. However, if your company is a bit bigger, chances are that you won’t be able to participate in every part and make all the decisions.
That’s where you can delegate some important tasks to responsible and willing employees. If your company has more divisions or departments, each department head should be a good pick to manage their own move. That leaves you with enough time to see the big picture and manage the important things, without the need to micromanage every little detail of the move.
As mentioned before, you will need a lot of moving supplies. It is usually better to stock up before you start, rather than keep running out of things and having to halt the packing process until the new supplies are purchased and brought to the office.
Once you are fully stocked, you can start packing in earnest. Keep in mind that different things require different packing supplies. It would be ill-advised to package your delicate computer screens in regular cardboard boxes, whereas it is superfluous to bubble-wrap paperwork or other non-sensitive items.
This is an excellent opportunity to get rid of all the things your company will no longer need, but you never got around to throw away. Old, irrelevant paperwork is probably a large part of it, but it can also be damaged furniture and old electronics nobody is using anymore.
While you are at it, inspect the furniture you are bringing with you, and make sure to order new pieces if necessary, so that you can start work as soon as you settle in the new space.
Label Everything Properly
When moving company property, it is really important to label everything well. Otherwise, delicate machinery may end up at the bottom of the moving truck, pressed by furniture and other heavy things. You can either designate a person whose job it is to label things, or just instruct all of your employees to label things as they go.
When moving a business, there are countless people to inform about the move. Starting from the more general, like utility companies and the post office to those that are more business-specific, like customers, suppliers, and clients.
Once you are at the new office, you can start the reverse process of unpacking and restart the business in the new space you have chosen.